Applications for voting an absentee ballot will be accepted until May 29.

To receive an absentee ballot, voters must submit an Absentee Ballot Application.  The application may be returned via mail (P.O. Box 248, Shepherdstown, WV, 25443), email (clerk@shepherdstown.us), fax (304-876-1473) or in person at Town Hall (104 North King Street, Shepherdstown, WV). Once the application is reviewed and determined to be complete, the absentee ballot will be mailed between April 19 and May 30.

Reasons a voter would apply for a paper ballot are as follows:

*Illness, injury or other medical reason which keeps me confined.
*Immobility due to advanced age or a physical disability.
*Incarceration or detention in jail or home. I am not under conviction of any felony, of treason or of bribery in an election (including any period of probation or parole).
*Employment which because of hours worked and distance makes voting in person impossible.
*I am a participant in the Address Confidentiality Program (ACP) with the Office of the Secretary of State. If selected, send your application to the Secretary of State’s Office.
*The municipal absentee voting office and my polling place are inaccessible to me due to my physical disability.
*Personal business or travel. If selected, your ballot must be mailed outside of your county of residence.
*Attendance at college, university, or other place of education or training. If selected, your ballot must be mailed outside of your county of residence.
*Temporarily living outside of the county due to serving as an elected or appointed federal or state officer. If selected, your ballot must be mailed outside of your county of residence.
*Temporarily living outside of the county due to a temporary assignment by my employer for a specific period of four years or less. If selected, your ballot must be mailed outside of your county of      residence.

To return an absentee ballot, the return deadline is as follows:

Return Type Deadline

Hand-delivered (a person can deliver no more than two absentee ballots) -  The day before the election

By mail, email, or fax - The close of polls on election day

By mail without postmark -  The day after the election

By mail postmarked with a date on or before the date of the election -  The start of canvass

Military and overseas absentee ballots regardless of postmark -  The start of canvass

Please call the Town Clerk, Amy Boyd, at 304-876-2398 with questions.

On the evening of October 1^st, the West Virginia Department of Highways will begin milling and paving work in Shepherdstown. Without notification to the Town, the West Virginia Department of Highways awarded a contract in June of this year for the paving and milling of WVDOH maintained streets in Shepherdstown.* These roads are owned and maintained by the State of West Virginia, and the Town does not have jurisdiction over any of those state roads, even though they are located within the corporate boundaries.  Town officials have been requesting the WVDOH complete this work for over three years as it may assist with alleviating flooding in some areas. However, the Town was unaware work would begin until the contractor reached out to the mayor earlier this week to discuss the project prior to beginning the work. The following is the information provided and discussed during that meeting:

• Milling and paving work will begin Sunday, October 1, 2023. To receive federal funds, WVDOH is required to complete all work by November 17, 2023.
• In an effort to keep traffic disruption to a minimum and in light of the increased traffic from the Route 340 closure, all work related to this project will be performed in the evening between the hours of 7pm-6am. Parking and travel will be impacted during these hours.
• All streets will be available for travel and parking during the day.
• No work will occur on Friday or Saturday evenings, and streets will be open for travel and parking during this time.
• The project will begin with the W. German Street portion.
• The last area to be milled and paved will be E. Duke Street/WV 480.
• The entire project is estimated to last for 3 weeks.

A map of the proposed route and a tentative work schedule can be viewed here (schedule updated 10/11/2023). This schedule is subject to change due to delays caused by weather or other unforeseen conditions. As work progresses, the Town will continue to monitor the project and issue updated notices on our website, e-mail list, and social media pages. If you have any questions please contact Stephanie Grove, Town Administrator, at (304) 876-2312.

-Mayor Jim Auxer

* The following sections of streets are scheduled for work:

• German from Duke to Princess
• Princess from Washington to High
• Washington from Church to 230
• Church from Washington toe Kearneysville Pike (WV 480)
• Duke from Church Alley to German

Shepherdstown's Municipal Election will be held on Tuesday, June 7.  The polling location is Town Hall, 104 North King Street, Shepherdstown, WV.  The polls are open from 6:30 a.m. to 7:30 p.m.  To be eligible to vote in this election, you must be a registered voter residing within the corporate limits of Shepherdstown.   For questions regarding the election, contact Amy Boyd, Town Clerk, at 304-876-2398.

Sample Ballot

List of Write-In Candidates

To vote for one or both write-in candidates, please write their name and office on the front of the ballot.  For more information on write-in candidate voting on paper ballots see the link below.

Write-in Guide

WV Voter Identification Law

Pre-Adoption Notice

Proposed Water Rate Change Ordinance (yellow highlight indicates change)

Current Water Rate Ordinance

January 12, 2021 Town Council Zoom Meeting Link 

Persons wishing to comment can do so at the January 12, 2021 Town Council Meeting via the Zoom link provided above. Written comments can be sent to Mayor Jim Auxer at jimauxer@yahoo.com and must be received by 6:15 p.m. January 12, 2021.

To the Shepherdstown Community:

At the September 8 Town Council meeting, the Shepherdstown Town Council unanimously adopted the following motion relating to Halloween/Trick or Treating related activities:

"The Town Council does not endorse any Halloween events and discourages any Halloween related activities including town-wide Trick or Treating and BooFest based upon Covid-19 safety concerns. "

This decision applies within the corporate limits of Shepherdstown.

The Shepherdstown Town Council made the decision to discourage and not endorse Halloween activities very thoughtfully.  This decision regarding one of Shepherdstown’s premier events was difficult but health and safety must be our #1 priority.

Mayor Auxer

Municipal Election:

As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.

The election is for the positions of Mayor, Recorder and five Town Council Members.  Sample Ballot  

Polling Place/Location:

Shepherdstown Town Hall

104 North King Street

Shepherdstown, WV 25443

Precinct #33

Polling Hours:

6:30 a.m. to 7:30 p.m.

Voter Registration:

June 30 is the deadline to register to vote in the municipal election.  For more information about registering to vote, contact the Jefferson County Voter Registration Office at 304-728-3246 or go online to http://www.jeffersoncountywv.org/find-it-fast/voter-registration-elections . To be eligible to vote in the municipal election, you must a registered voter residing within the corporate limits of Shepherdstown.  To verify if you reside within the corporate limits, call the Town Clerk at 304-876-2398.

Voting by Absentee Ballot:

July 15 is the deadline for Town Hall to receive all Absentee Ballot Applications  The application must be completed in the applicant's own handwriting (not typed).  See application for complete details.  The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to clerk@shepherdstown.us .

June 5 - July 16 - Absentee ballots are mailed to voters who submitted an application.

An absentee ballot is considered received in a timely manner:

• If it is received by mail no later than the close of polls on election day.
• If postmarked by the U.S. Postal Service with a date on or before the date of the election;
• If it is received before the beginning of the canvass;
• If it is not postmarked and received by mail no later than the day after the election; or
• If it is received by hand delivery to the recorder no later than the day before the election (note: no person may hand-deliver more than two ballots)

Early Voting:

July 8 - 18 - Early Voting takes place at the Shepherdstown Town Hall from 8:00 a.m. to 4:30 p.m. Monday through Friday and the last two Saturday's (July 11 and 18) before the election from 9:00 a.m. to 5:00 p.m.   A voter does not have to provide a reason for voting during this time.  The voter does not complete an application for early voting in person.

The Voter ID requirements can be found online here: https://sos.wv.gov/elections/Pages/BeReg.aspx

With the Governor's announcements of allowing the rollout of the reopening of businesses in West Virginia, the Town and a task force of stakeholders initiated a campaign to set the tone of Respect, Protect and Appreciation for our visitors to wear masks and do social distancing to make our community a safer one. This campaign includes a Town Resolution, a series of posters to be placed prominently around town and a social media marketing campaign to be implemented by the Shepherdstown Visitors Center.

Resolution

Police Department Guidance

Town Posters

As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.  Applications for absentee ballots will be mailed to all registered voters or you can click here to get your application now.  The application must be completed in the applicant's own handwriting (not typed).  See application for complete details.  The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to clerk@shepherdstown.us . The deadline to return the application is July 15, 2020.  Voters who request an absentee ballot will have them mailed to them beginning June 5.   Contact Amy L. Boyd, Town Clerk, at 304-876-2398 for further information.

Update 07-16-2024 - 10:00 a.m.

The Boil Water Advisory was implemented on Saturday, July 13 due to the Willowdale Subdivision water main break has been lifted and is no longer in effect. Please call the Shepherdstown Water Plant at 304-876-2394 with any questions. We apologize for the inconvenience and thank you for your patience.

Update 07-13-2024 12:28 p.m. 

The water leak has been repaired.  A boil water advisory is in effect until Tuesday, July 16.  Water should be brought to a rolling boil for at least one minute before consuming or brushing teeth. Notice will be provided once the boil water advisory has been lifted.  

 Please call the Shepherdstown Water Department at 304-876-2394 with questions or concerns.  We apologize for the inconvenience and thank you for your understanding and patience.

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This is a public service announcement from the Shepherdstown Water Department. A water main break has been located in the Willowdale Subdivision on Shepherd Grade Road. Crews are working to repair the break.  Customers in Cress Creek, Fern Bank, Willowdale, and along Shepherd Grade Road will experience a loss of water service.  The time for the repair is unknown.  If you lose water service, a boil water advisory will be in effect once the service is restored. Water should be brought to a rolling boil for at least one minute before consuming or brushing teeth. Updates will be provided as they are received. 

Please call the Shepherdstown Water Department at 304-876-2394 with questions or concerns. We apologize for this inconvenience and hope to have service restored as soon as possible. 

Annual 4th of July Parade Information from the Shepherdstown Police Department

As we approach our Annual 4th of July Parade on Thursday, July 4th, we would like to inform you of the following street closures and parking limitations. Please be aware that these changes will begin to take effect on July 4, 2024. Signs have been and will continue to be posted.

Street Closures & No Parking:

South Church Street from German Street to Washington Street will be closed from 6:00 AM until the completion of the parade.

Important Reminder:

German Street from Church Street to Princess Street will be closed for the duration of the parade beginning at 10:30 AM and the parade will begin at 11:00AM.
We appreciate your cooperation and understanding as we prepare for a successful and enjoyable parade. Thank you for your attention to these important updates. Have a safe and enjoyable holiday.

 2024 Shepherdstown Street Fest  -- 

As we approach our Annual Shepherdstown Street Fest tomorrow, we would like to inform you of the following street closures and parking limitations. Please be aware that these changes will begin to take effect this afternoon. Signs have been and will continue to be posted.

Street Closures:

German Street from Princess Street to Church Street will be closed starting at 5:00 AM on 06/29/2024. Any vehicle left on the street after this time will be towed.

King Street from New Street to High Street will begin to be closed this evening, 06/28/2024.

South Church Street from New Street to West German Street will also begin to be closed this evening, 06/28/2024.

Important Reminder :

Barricades will be placed at the above locations at 5:30 AM on 06/29/2024. Any vehicles left within the closed areas will be towed.

We appreciate your cooperation and understanding as we prepare for a successful and enjoyable Street Fest. Thank you for your attention to these important updates.

The Shepherdstown Water Department has scheduled its annual fire hydrant flushing program to begin on April 30, 2024 through May 10, 2024.  During this time, customers may experience lower than normal pressures, as well as water that is cloudy in appearance. This should correct itself as we progress throughout the system. This is an important maintenance task that must be completed, we apologize in advance for any inconvenience this may cause to our customers. Questions should be directed to Charles Coe, Chief Water Plant Operator, at 304-876-2394.

Absentee Voting Information

Early Voting Information

Voter Registration Information ***(Last day to register to vote in the election is May 14, 2024)***

Update - April 23, 2024 - 8:45 a.m.

The water main break has been repaired.  The Shepherdstown Water Plant would like to thank you for your patience.

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A water main break has been discovered near Quail Lane on Rt. 45 just past Domino's Pizza.  The Public Works Department is currently working on repairing the main break.  Loss of water service is not expected at this time. Updates will be provided as they are received.  For further information, please call the Shepherdstown Water Plant at 304-876-2394.  Thank you for your patience.

SHEPHERDSTOWN PLANNING COMMISSION

Special Meeting and Public Hearing

DATE:                 Tuesday, April 30, 2024

TIME:                  5:00 P.M. – 7:00 P.M.

WHERE:            Shepherdstown Community Club - Second Floor

WHAT:               The 2024 Shepherdstown Comprehensive Plan Review Steering Committee will present a summary of their mission and work over the past year and a half which consisted primarily of:

• Reviewing each recommendation in the Town’s Comprehensive Plan last-adopted in 2014
• Assessing whether each recommendation has been implemented since 2014, and
• Making recommendations for revisions to the Town’s 2014 Comprehensive Plan for 2024

Early voting will occur from May 22 through June 1.  Hours for early voting are 8:30 a.m.– 4:30 p.m. Monday – Friday.  Town Hall will be open the two Saturdays (May 25 and June 1) prior to the June 4 Municipal Election.  Hours for early voting on those Saturdays is 9:00 a.m. - 5:00 p.m.  A voter does not have to provide a reason for voting during this time. The voter does not complete an application for early voting in person.

When a voter appears in person to vote during the early voting period, the procedure is much like that on Election Day, except that all early voted ballots are to be placed in a sealed envelope with the precinct number noted on the front.

The voter will complete and sign the poll slip. The ballot is then issued, with the appropriate envelope, according to procedures established for the voting system used. After voting, the ballot is sealed in an envelope and inserted into the locked ballot box.

Please contact the Town Clerk, Amy Boyd, at 304-876-2398 with questions.