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On the evening of October 1st, the West Virginia Department of Highways will begin milling and paving work in Shepherdstown. Without notification to the Town, the West Virginia Department of Highways awarded a contract in June of this year for the paving and milling of WVDOH maintained streets in Shepherdstown.* These roads are owned and maintained by the State of West Virginia, and the Town does not have jurisdiction over any of those state roads, even though they are located within the corporate boundaries.  Town officials have been requesting the WVDOH complete this work for over three years as it may assist with alleviating flooding in some areas. However, the Town was unaware work would begin until the contractor reached out to the mayor earlier this week to discuss the project prior to beginning the work. The following is the information provided and discussed during that meeting:

  • Milling and paving work will begin Sunday, October 1, 2023. To receive federal funds, WVDOH is required to complete all work by November 17, 2023.
  • In an effort to keep traffic disruption to a minimum and in light of the increased traffic from the Route 340 closure, all work related to this project will be performed in the evening between the hours of 7pm-6am. Parking and travel will be impacted during these hours.
  • All streets will be available for travel and parking during the day.
  • No work will occur on Friday or Saturday evenings, and streets will be open for travel and parking during this time.
  • The project will begin with the W. German Street portion.
  • The last area to be milled and paved will be E. Duke Street/WV 480.
  • The entire project is estimated to last for 3 weeks.

A map of the proposed route and a tentative work schedule can be viewed here (schedule updated 10/11/2023). This schedule is subject to change due to delays caused by weather or other unforeseen conditions. As work progresses, the Town will continue to monitor the project and issue updated notices on our website, e-mail list, and social media pages. If you have any questions please contact Stephanie Grove, Town Administrator, at (304) 876-2312.

-Mayor Jim Auxer

 

* The following sections of streets are scheduled for work:

  • German from Duke to Princess
  • Princess from Washington to High
  • Washington from Church to 230
  • Church from Washington toe Kearneysville Pike (WV 480)
  • Duke from Church Alley to German

 

 


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The Corporation of Shepherdstown has created a Facebook page titled "Shepherdstown Market House".  The purpose of this page is to provide updates on the Market House and its future.  There will be weekly posts highlighting the renovations. Regarding what the MH will ultimately be used for will depend on how the renovations go. The renovations are expected to take a while. Meanwhile, the Town Clerk will create a survey within the next month or so to get input on how the public sees its future use.  For updates, please visit the Shepherdstown Market House Facebook page.  Respectful comments are encouraged.
 08-31-2022 Update
Take the Shepherdstown Market House Use Survey here.

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Shepherdstown's Municipal Election will be held on Tuesday, June 7.  The polling location is Town Hall, 104 North King Street, Shepherdstown, WV.  The polls are open from 6:30 a.m. to 7:30 p.m.  To be eligible to vote in this election, you must be a registered voter residing within the corporate limits of Shepherdstown.   For questions regarding the election, contact Amy Boyd, Town Clerk, at 304-876-2398.

Sample Ballot

List of Write-In Candidates

To vote for one or both write-in candidates, please write their name and office on the front of the ballot.  For more information on write-in candidate voting on paper ballots see the link below.

Write-in Guide

WV Voter Identification Law


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To the Shepherdstown Community:

At the September 8 Town Council meeting, the Shepherdstown Town Council unanimously adopted the following motion relating to Halloween/Trick or Treating related activities:

"The Town Council does not endorse any Halloween events and discourages any Halloween related activities including town-wide Trick or Treating and BooFest based upon Covid-19 safety concerns. "

This decision applies within the corporate limits of Shepherdstown.

The Shepherdstown Town Council made the decision to discourage and not endorse Halloween activities very thoughtfully.  This decision regarding one of Shepherdstown’s premier events was difficult but health and safety must be our #1 priority.

 

Mayor Auxer


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Municipal Election:

As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.

The election is for the positions of Mayor, Recorder and five Town Council Members.  Sample Ballot  

Polling Place/Location:

Shepherdstown Town Hall

104 North King Street

Shepherdstown, WV 25443

Precinct #33

Polling Hours:

6:30 a.m. to 7:30 p.m.

Voter Registration:

June 30 is the deadline to register to vote in the municipal election.  For more information about registering to vote, contact the Jefferson County Voter Registration Office at 304-728-3246 or go online to http://www.jeffersoncountywv.org/find-it-fast/voter-registration-elections . To be eligible to vote in the municipal election, you must a registered voter residing within the corporate limits of Shepherdstown.  To verify if you reside within the corporate limits, call the Town Clerk at 304-876-2398.

Voting by Absentee Ballot:

July 15 is the deadline for Town Hall to receive all Absentee Ballot Applications  The application must be completed in the applicant's own handwriting (not typed).  See application for complete details.  The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to clerk@shepherdstown.us .

June 5 - July 16 - Absentee ballots are mailed to voters who submitted an application.

An absentee ballot is considered received in a timely manner:

  • If it is received by mail no later than the close of polls on election day.
  • If postmarked by the U.S. Postal Service with a date on or before the date of the election;
  • If it is received before the beginning of the canvass;
  • If it is not postmarked and received by mail no later than the day after the election; or
  • If it is received by hand delivery to the recorder no later than the day before the election (note: no person may hand-deliver more than two ballots)

Early Voting:

July 8 - 18 - Early Voting takes place at the Shepherdstown Town Hall from 8:00 a.m. to 4:30 p.m. Monday through Friday and the last two Saturday's (July 11 and 18) before the election from 9:00 a.m. to 5:00 p.m.   A voter does not have to provide a reason for voting during this time.  The voter does not complete an application for early voting in person.

The Voter ID requirements can be found online here: https://sos.wv.gov/elections/Pages/BeReg.aspx

 

 


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With the Governor's announcements of allowing the rollout of the reopening of businesses in West Virginia, the Town and a task force of stakeholders initiated a campaign to set the tone of Respect, Protect and Appreciation for our visitors to wear masks and do social distancing to make our community a safer one. This campaign includes a Town Resolution, a series of posters to be placed prominently around town and a social media marketing campaign to be implemented by the Shepherdstown Visitors Center.

Resolution

Police Department Guidance

Town Posters


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As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.  Applications for absentee ballots will be mailed to all registered voters or you can click here to get your application now.  The application must be completed in the applicant's own handwriting (not typed).  See application for complete details.  The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to clerk@shepherdstown.us . The deadline to return the application is July 15, 2020.  Voters who request an absentee ballot will have them mailed to them beginning June 5.   Contact Amy L. Boyd, Town Clerk, at 304-876-2398 for further information.


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Early voting will occur from May 22 through June 1.  Hours for early voting are 8:30 a.m.– 4:30 p.m. Monday – Friday.  Town Hall will be open the two Saturdays (May 25 and June 1) prior to the June 4 Municipal Election.  Hours for early voting on those Saturdays is 9:00 a.m. - 5:00 p.m.  A voter does not have to provide a reason for voting during this time. The voter does not complete an application for early voting in person.

When a voter appears in person to vote during the early voting period, the procedure is much like that on Election Day, except that all early voted ballots are to be placed in a sealed envelope with the precinct number noted on the front.

The voter will complete and sign the poll slip. The ballot is then issued, with the appropriate envelope, according to procedures established for the voting system used. After voting, the ballot is sealed in an envelope and inserted into the locked ballot box.

Please contact the Town Clerk, Amy Boyd, at 304-876-2398 with questions.


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Applications for voting an absentee ballot will be accepted until May 29.

To receive an absentee ballot, voters must submit an Absentee Ballot Application.  The application may be returned via mail (P.O. Box 248, Shepherdstown, WV, 25443), email (clerk@shepherdstown.us), fax (304-876-1473) or in person at Town Hall (104 North King Street, Shepherdstown, WV). Once the application is reviewed and determined to be complete, the absentee ballot will be mailed between April 19 and May 30.

Reasons a voter would apply for a paper ballot are as follows:

*Illness, injury or other medical reason which keeps me confined.
*Immobility due to advanced age or a physical disability.
*Incarceration or detention in jail or home. I am not under conviction of any felony, of treason or of bribery in an election (including any period of probation or parole).
*Employment which because of hours worked and distance makes voting in person impossible.
*I am a participant in the Address Confidentiality Program (ACP) with the Office of the Secretary of State. If selected, send your application to the Secretary of State’s Office.
*The municipal absentee voting office and my polling place are inaccessible to me due to my physical disability.
*Personal business or travel. If selected, your ballot must be mailed outside of your county of residence.
*Attendance at college, university, or other place of education or training. If selected, your ballot must be mailed outside of your county of residence.
*Temporarily living outside of the county due to serving as an elected or appointed federal or state officer. If selected, your ballot must be mailed outside of your county of residence.
*Temporarily living outside of the county due to a temporary assignment by my employer for a specific period of four years or less. If selected, your ballot must be mailed outside of your county of      residence.

To return an absentee ballot, the return deadline is as follows:

Return Type Deadline

Hand-delivered (a person can deliver no more than two absentee ballots) -  The day before the election

By mail, email, or fax - The close of polls on election day

By mail without postmark -  The day after the election

By mail postmarked with a date on or before the date of the election -  The start of canvass

Military and overseas absentee ballots regardless of postmark -  The start of canvass

Please call the Town Clerk, Amy Boyd, at 304-876-2398 with questions.


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The Corporation of Shepherdstown will hold its Municipal Election at Town Hall on Tuesday, June 4, 2024, to fill two-year terms of Mayor, Recorder and five Council Members. The candidate filing period began on February 26 and ended on March 8.  Click here to view the list of candidates that filed for the offices of Mayor, Recorder and Town Council.

Write-In Candidate Information

The deadline for write-in candidates is Tuesday, April 16, 2024.  Write-in candidates must complete the Write-in Certificate of Announcement.  The filing must be physically in the clerk's office, not just postmarked, by the filing deadline.

Write-in candidates - your name will not appear on the ballot.  You will need to instruct voters who wish to vote for you to write your name and the office they wish you to be elected to anywhere on the face of the ballot.

For further information, please contact the Town Clerk at 304-876-2398.

 

 

 

 


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The Corporation of Shepherdstown is seeking to fill the vacant position of Public Works Director. Interested candidates must submit a resume to the Town Administrator, Stephanie Grove, at sgrove@shepherdstown.us . The job description may be viewed here. The position is open until filled. Questions should be directed to the Town Administrator by phone, 304-870-4331, or through email.


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NOTICE OF CANDIDATE FILING PERIOD FOR THE

CORPORATION OF SHEPHERDSTOWN

JUNE 4, 2024

MUNICIPAL ELECTION

POLLING PLACE – SHEPHERDSTOWN TOWN HALL

104 NORTH KING STREET, SHEPHERDSTOWN, WV, 25443

The Corporation of Shepherdstown will hold its Municipal Election at Town Hall on Tuesday, June 4, 2024, to fill two-year terms of Mayor, Recorder and five Council Members. Candidates must file a notarized Certificate of Announcement. Filing will begin on Monday, February 26, 2024, and end on Friday, March 8, 2024.

The Certificate of Announcement can be picked up at the Shepherdstown Town Hall, 104 North King Street, or printed by clicking here. Certificates of Announcements must be returned to Town Hall by hand delivery (104 North King Street, Shepherdstown, WV) or U. S. Postal Service (mail to: P.O. Box 248, Shepherdstown, WV 25443) postmarked no later than midnight of the last day of filing. To file a Certificate of Announcement, a candidate must meet the eligibility requirements of a registered voter which are as follows:  must be a U.S. citizen, be a minimum of 18 years of age, be a resident of the municipality, and not be under conviction of a felony or other disqualification. There is no filing fee.  For more information, contact the Town Clerk at 304-876-2398.

To view the powers and duties of the Mayor, Recorder and Town Council, view the 1941 Charter by clicking here (page 6).

For more information, contact the Town Clerk at 304-876-2398.

 

Amy L. Boyd, Town Clerk for the

Corporation of Shepherdstown


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REQUEST FOR PROPOSALS
PLAYGROUND EQUIPMENT
BANE-HARRIS PARK IN SHEPHERDSTOWN, WV

The Corporation of Shepherdstown is seeking proposals for playground
equipment at Bane-Harris Park located at 401 W. High Street, Shepherdstown,
WV.
Background
Bane-Harris Park is owned and managed by the Town of Shepherdstown. The primary users
of the park live in adjacent neighborhoods as well as some grade school students. Existing
facilities in the park include playground equipment, basketball courts, swings, picnic tables,
benches and a charcoal grill.
The existing playground equipment consists of coated metal structures that have a number of
deficiencies.
The selected vendor will need to remove the existing playground equipment prior to
installation of the new equipment.
Scope of Services
The Shepherdstown Parks and Recreation Commission (SPRC) is requesting proposals that
include removal of the current equipment, the playground equipment, and the installation of all
equipment.
The playground equipment should include play components for children ages 2-12. Although
2-12 is the desired age range, the SPRC will accept a more limited age range if the size of the
area prohibits a more expansive range. The equipment can be provided in one or more
structures. The playground should accommodate the widest possible range of activities that
will provide fun, promote physical fitness, and encourage social interaction. Among the play
activities that should be considered are balancing, climbing, crawling, hanging, imagining,
manipulating, pushing, pulling, riding, seesawing, sitting, sliding, swinging, and whirling.
The playground equipment can be made of metal, plastic, or a combination. The playground
equipment should be in full compliance with both American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. The
equipment shall be accessible to the handicapped in accordance with State and Federal laws.
The equipment must fit in an area that is approximately 49x49.
The Town plans to have the successful bidder install the playground. Each proposal shall
include the total cost for removal of the current equipment, the cost of the equipment, and
installation of the new equipment. The successful bidder shall provide all insurance necessary
for the installation portion of this project.
The proposer will be required to provide, and all bid packages must include sufficient
documentation to define the items being provided in this scope of work. Such documentation
may include, but is not limited to, vendor catalog sheets, general date sheets, drawings and
sketches or specification and warranty information.
Installation in Spring/Summer of 2024 is preferred.
2
Bid Schedule
Issue date: Wednesday, December 20, 2023
Optional site visit: The park is open during daylight hours. If you would like to schedule a tour of the
site, please contact sgrove@shepherdstown.us
Questions due: Friday, January 5, 2024
Submittals due: Friday, January 19, 2024, at 1:30 pm
Inquiries/submissions to: Stephanie Grove, Town Administrator
104 N. King St, Shepherdstown, WV 25443
General Information
Issuing Office and Point of Contact
This Request for Proposals (RFP) is issued by the Shepherdstown Parks and Recreation

REQUEST FOR PROPOSALS
PLAYGROUND EQUIPMENT
BANE-HARRIS PARK IN SHEPHERDSTOWN, WV
The Corporation of Shepherdstown is seeking proposals for playground
equipment at Bane-Harris Park located at 401 W. High Street, Shepherdstown,
WV.
Background
Bane-Harris Park is owned and managed by the Town of Shepherdstown. The primary users
of the park live in adjacent neighborhoods as well as some grade school students. Existing
facilities in the park include playground equipment, basketball courts, swings, picnic tables,
benches and a charcoal grill.
The existing playground equipment consists of coated metal structures that have a number of
deficiencies.
The selected vendor will need to remove the existing playground equipment prior to
installation of the new equipment.
Scope of Services
The Shepherdstown Parks and Recreation Commission (SPRC) is requesting proposals that
include removal of the current equipment, the playground equipment, and the installation of all
equipment.
The playground equipment should include play components for children ages 2-12. Although
2-12 is the desired age range, the SPRC will accept a more limited age range if the size of the
area prohibits a more expansive range. The equipment can be provided in one or more
structures. The playground should accommodate the widest possible range of activities that
will provide fun, promote physical fitness, and encourage social interaction. Among the play
activities that should be considered are balancing, climbing, crawling, hanging, imagining,
manipulating, pushing, pulling, riding, seesawing, sitting, sliding, swinging, and whirling.
The playground equipment can be made of metal, plastic, or a combination. The playground
equipment should be in full compliance with both American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. The
equipment shall be accessible to the handicapped in accordance with State and Federal laws.
The equipment must fit in an area that is approximately 49x49.
The Town plans to have the successful bidder install the playground. Each proposal shall
include the total cost for removal of the current equipment, the cost of the equipment, and
installation of the new equipment. The successful bidder shall provide all insurance necessary
for the installation portion of this project.
The proposer will be required to provide, and all bid packages must include sufficient
documentation to define the items being provided in this scope of work. Such documentation
may include, but is not limited to, vendor catalog sheets, general date sheets, drawings and
sketches or specification and warranty information.
Installation in Spring/Summer of 2024 is preferred.
2
Bid Schedule
Issue date: Wednesday, December 20, 2023
Optional site visit: The park is open during daylight hours. If you would like to schedule a tour of the
site, please contact sgrove@shepherdstown.us
Questions due: Friday, January 5, 2024
Submittals due: Friday, January 19, 2024, at 1:30 pm
Inquiries/submissions to: Stephanie Grove, Town Administrator
104 N. King St, Shepherdstown, WV 25443
General Information
Issuing Office and Point of Contact
This Request for Proposals (RFP) is issued by the Shepherdstown Parks and Recreation

 

PLAYGROUND EQUIPMENT FOR BANE-HARRIS
PARK
BID SHEET
1. BASE BID
Equipment Purchase $
Removal of Equipment $
Installation of Equipment $
TOTAL $
2. CHECKLIST FOR INFORMATION REQUESTED
Equipment Details YES / NO
Handicapped Accessibility YES / NO
ASTM and CPSC Compliance YES / NO
Warranty Information YES / NO
Installation Schedule YES / NO
Key Personnel / Management Office YES / NO
References YES / NO
In compliance with the invitation for bids, specifications, and subject to all the conditions
thereof, the undersigned offers, and agrees, if this bid is accepted to furnish all labor,
materials, and services necessary to complete the work in accordance with the bidding
documents upon which price is quoted, at the Bid Amount.
Bidder’s Name (please print):
Bidder’s Signature: Date:


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Merry Christmas and Happy New Year to the Shepherdstown Community.  I want to thank everyone who provided the effort to make our Christmas Celebration and parade a great success.

When thinking of our Town I know that we try to make every day feel like Christmas, we are a giving and forgiving community.  Ghandi quoted “mutual courtesy and respect are the foundations of culture”.  As your Mayor my gift is hope.  My hope for Shepherdstown is to enhance its sense of community and to preserve and value our rich history.  To love our neighbors and stand together to protect the values we hold dear.

Thanks to all of you for your support.  I am proud to be your Mayor and wish you all a happy holiday.  And when you encounter one of our Town Council Members, volunteers, and our dedicated employees wish them a Merry Christmas and a Happy New Year.

 

-Mayor Jim Auxer