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NOTICE OF CANDIDATE FILING PERIOD FOR THE

CORPORATION OF SHEPHERDSTOWN

JUNE 4, 2024

MUNICIPAL ELECTION

POLLING PLACE – SHEPHERDSTOWN TOWN HALL

104 NORTH KING STREET, SHEPHERDSTOWN, WV, 25443

The Corporation of Shepherdstown will hold its Municipal Election at Town Hall on Tuesday, June 4, 2024, to fill two-year terms of Mayor, Recorder and five Council Members. Candidates must file a notarized Certificate of Announcement. Filing will begin on Monday, February 26, 2024, and end on Friday, March 8, 2024.

The Certificate of Announcement can be picked up at the Shepherdstown Town Hall, 104 North King Street, or printed by clicking here. Certificates of Announcements must be returned to Town Hall by hand delivery (104 North King Street, Shepherdstown, WV) or U. S. Postal Service (mail to: P.O. Box 248, Shepherdstown, WV 25443) postmarked no later than midnight of the last day of filing. To file a Certificate of Announcement, a candidate must meet the eligibility requirements of a registered voter which are as follows:  must be a U.S. citizen, be a minimum of 18 years of age, be a resident of the municipality, and not be under conviction of a felony or other disqualification. There is no filing fee.  For more information, contact the Town Clerk at 304-876-2398.

To view the powers and duties of the Mayor, Recorder and Town Council, view the 1941 Charter by clicking here (page 6).

For more information, contact the Town Clerk at 304-876-2398.

Amy L. Boyd, Town Clerk for the

Corporation of Shepherdstown

Town Hall will be closed Friday, December 29 and Monday, January 1 in observance of the New Year.  Trash collection will run on schedule today.  Monday's trash collection is suspended until Tuesday. Happy New Year!

Happy New Year 2024 card with fireworks show

REQUEST FOR PROPOSALS
PLAYGROUND EQUIPMENT
BANE-HARRIS PARK IN SHEPHERDSTOWN, WV

The Corporation of Shepherdstown is seeking proposals for playground
equipment at Bane-Harris Park located at 401 W. High Street, Shepherdstown,
WV.
Background
Bane-Harris Park is owned and managed by the Town of Shepherdstown. The primary users
of the park live in adjacent neighborhoods as well as some grade school students. Existing
facilities in the park include playground equipment, basketball courts, swings, picnic tables,
benches and a charcoal grill.
The existing playground equipment consists of coated metal structures that have a number of
deficiencies.
The selected vendor will need to remove the existing playground equipment prior to
installation of the new equipment.
Scope of Services
The Shepherdstown Parks and Recreation Commission (SPRC) is requesting proposals that
include removal of the current equipment, the playground equipment, and the installation of all
equipment.
The playground equipment should include play components for children ages 2-12. Although
2-12 is the desired age range, the SPRC will accept a more limited age range if the size of the
area prohibits a more expansive range. The equipment can be provided in one or more
structures. The playground should accommodate the widest possible range of activities that
will provide fun, promote physical fitness, and encourage social interaction. Among the play
activities that should be considered are balancing, climbing, crawling, hanging, imagining,
manipulating, pushing, pulling, riding, seesawing, sitting, sliding, swinging, and whirling.
The playground equipment can be made of metal, plastic, or a combination. The playground
equipment should be in full compliance with both American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. The
equipment shall be accessible to the handicapped in accordance with State and Federal laws.
The equipment must fit in an area that is approximately 49x49.
The Town plans to have the successful bidder install the playground. Each proposal shall
include the total cost for removal of the current equipment, the cost of the equipment, and
installation of the new equipment. The successful bidder shall provide all insurance necessary
for the installation portion of this project.
The proposer will be required to provide, and all bid packages must include sufficient
documentation to define the items being provided in this scope of work. Such documentation
may include, but is not limited to, vendor catalog sheets, general date sheets, drawings and
sketches or specification and warranty information.
Installation in Spring/Summer of 2024 is preferred.
2
Bid Schedule
Issue date: Wednesday, December 20, 2023
Optional site visit: The park is open during daylight hours. If you would like to schedule a tour of the
site, please contact sgrove@shepherdstown.us
Questions due: Friday, January 5, 2024
Submittals due: Friday, January 19, 2024, at 1:30 pm
Inquiries/submissions to: Stephanie Grove, Town Administrator
104 N. King St, Shepherdstown, WV 25443
General Information
Issuing Office and Point of Contact
This Request for Proposals (RFP) is issued by the Shepherdstown Parks and Recreation

REQUEST FOR PROPOSALS
PLAYGROUND EQUIPMENT
BANE-HARRIS PARK IN SHEPHERDSTOWN, WV
The Corporation of Shepherdstown is seeking proposals for playground
equipment at Bane-Harris Park located at 401 W. High Street, Shepherdstown,
WV.
Background
Bane-Harris Park is owned and managed by the Town of Shepherdstown. The primary users
of the park live in adjacent neighborhoods as well as some grade school students. Existing
facilities in the park include playground equipment, basketball courts, swings, picnic tables,
benches and a charcoal grill.
The existing playground equipment consists of coated metal structures that have a number of
deficiencies.
The selected vendor will need to remove the existing playground equipment prior to
installation of the new equipment.
Scope of Services
The Shepherdstown Parks and Recreation Commission (SPRC) is requesting proposals that
include removal of the current equipment, the playground equipment, and the installation of all
equipment.
The playground equipment should include play components for children ages 2-12. Although
2-12 is the desired age range, the SPRC will accept a more limited age range if the size of the
area prohibits a more expansive range. The equipment can be provided in one or more
structures. The playground should accommodate the widest possible range of activities that
will provide fun, promote physical fitness, and encourage social interaction. Among the play
activities that should be considered are balancing, climbing, crawling, hanging, imagining,
manipulating, pushing, pulling, riding, seesawing, sitting, sliding, swinging, and whirling.
The playground equipment can be made of metal, plastic, or a combination. The playground
equipment should be in full compliance with both American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines. The
equipment shall be accessible to the handicapped in accordance with State and Federal laws.
The equipment must fit in an area that is approximately 49x49.
The Town plans to have the successful bidder install the playground. Each proposal shall
include the total cost for removal of the current equipment, the cost of the equipment, and
installation of the new equipment. The successful bidder shall provide all insurance necessary
for the installation portion of this project.
The proposer will be required to provide, and all bid packages must include sufficient
documentation to define the items being provided in this scope of work. Such documentation
may include, but is not limited to, vendor catalog sheets, general date sheets, drawings and
sketches or specification and warranty information.
Installation in Spring/Summer of 2024 is preferred.
2
Bid Schedule
Issue date: Wednesday, December 20, 2023
Optional site visit: The park is open during daylight hours. If you would like to schedule a tour of the
site, please contact sgrove@shepherdstown.us
Questions due: Friday, January 5, 2024
Submittals due: Friday, January 19, 2024, at 1:30 pm
Inquiries/submissions to: Stephanie Grove, Town Administrator
104 N. King St, Shepherdstown, WV 25443
General Information
Issuing Office and Point of Contact
This Request for Proposals (RFP) is issued by the Shepherdstown Parks and Recreation

PLAYGROUND EQUIPMENT FOR BANE-HARRIS
PARK
BID SHEET
1. BASE BID
Equipment Purchase $
Removal of Equipment $
Installation of Equipment $
TOTAL $
2. CHECKLIST FOR INFORMATION REQUESTED
Equipment Details YES / NO
Handicapped Accessibility YES / NO
ASTM and CPSC Compliance YES / NO
Warranty Information YES / NO
Installation Schedule YES / NO
Key Personnel / Management Office YES / NO
References YES / NO
In compliance with the invitation for bids, specifications, and subject to all the conditions
thereof, the undersigned offers, and agrees, if this bid is accepted to furnish all labor,
materials, and services necessary to complete the work in accordance with the bidding
documents upon which price is quoted, at the Bid Amount.
Bidder’s Name (please print):
Bidder’s Signature: Date:

Shepherdstown Town Hall will be closed Friday, December 22 and Monday, December 25 for the Christmas Holiday.  Trash collection will run on schedule today.  Monday's collection will be suspended until Tuesday. Have a wonderful Holiday Season!

Merry Christmas and Happy New Year to the Shepherdstown Community.  I want to thank everyone who provided the effort to make our Christmas Celebration and parade a great success.

When thinking of our Town I know that we try to make every day feel like Christmas, we are a giving and forgiving community.  Ghandi quoted “mutual courtesy and respect are the foundations of culture”.  As your Mayor my gift is hope.  My hope for Shepherdstown is to enhance its sense of community and to preserve and value our rich history.  To love our neighbors and stand together to protect the values we hold dear.

Thanks to all of you for your support.  I am proud to be your Mayor and wish you all a happy holiday.  And when you encounter one of our Town Council Members, volunteers, and our dedicated employees wish them a Merry Christmas and a Happy New Year.

-Mayor Jim Auxer

Fire hydrant repairs will take place today at the corner of King and Back Alley and the corner of Duke and High Streets.  If you reside near these areas and experience cloudy water,  please run your water until it clears.  If you have any questions or concerns, contact the Shepherdstown Water Plant at 304-876-2394.

Update:
12/12/2023 10:22 p.m. The leak has been repaired. For further information, contact the Shepherdstown Water Plant at 304-876-2394.
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A water leak has been discovered near Jefferson Security Bank on the corner of Washington and Princess Streets. Water service near this area may be interrupted while the leak is being repaired. Please call the Shepherdstown Water Plant at 304-876-2394 with any questions or concerns.

UPDATE:

10:30 a.m.   The water leak has been repaired.

___________________________________________________________________________________________________________________________________

A water leak has been discovered on South Church Street near Back Alley. Our Public Works Department is on site and working to repair the leak. Updates will be provided as they are received. For further information, please call the Shepherdstown Water Plant at 304-876-2394.

In observance of the Thanksgiving Holiday, Town Hall and the Police Department Business Office will close today at 12:30 p.m. and will be closed all day Thursday, November 23 and Friday, November 24. Trash collection will operate on schedule on Friday.