Persons wishing to comment can do so at the January 12, 2021 Town Council Meeting via the Zoom link provided above. Written comments can be sent to Mayor Jim Auxer at email@example.com and must be received by 6:15 p.m. January 12, 2021.
To the Shepherdstown Community:
At the September 8 Town Council meeting, the Shepherdstown Town Council unanimously adopted the following motion relating to Halloween/Trick or Treating related activities:
"The Town Council does not endorse any Halloween events and discourages any Halloween related activities including town-wide Trick or Treating and BooFest based upon Covid-19 safety concerns. "
This decision applies within the corporate limits of Shepherdstown.
The Shepherdstown Town Council made the decision to discourage and not endorse Halloween activities very thoughtfully. This decision regarding one of Shepherdstown’s premier events was difficult but health and safety must be our #1 priority.
As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020.
The election is for the positions of Mayor, Recorder and five Town Council Members. Sample Ballot
Shepherdstown Town Hall
104 North King Street
Shepherdstown, WV 25443
6:30 a.m. to 7:30 p.m.
June 30 is the deadline to register to vote in the municipal election. For more information about registering to vote, contact the Jefferson County Voter Registration Office at 304-728-3246 or go online to http://www.jeffersoncountywv.org/find-it-fast/voter-registration-elections . To be eligible to vote in the municipal election, you must a registered voter residing within the corporate limits of Shepherdstown. To verify if you reside within the corporate limits, call the Town Clerk at 304-876-2398.
Voting by Absentee Ballot:
July 15 is the deadline for Town Hall to receive all Absentee Ballot Applications The application must be completed in the applicant's own handwriting (not typed). See application for complete details. The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to firstname.lastname@example.org .
June 5 - July 16 - Absentee ballots are mailed to voters who submitted an application.
An absentee ballot is considered received in a timely manner:
- If it is received by mail no later than the close of polls on election day.
- If postmarked by the U.S. Postal Service with a date on or before the date of the election;
- If it is received before the beginning of the canvass;
- If it is not postmarked and received by mail no later than the day after the election; or
- If it is received by hand delivery to the recorder no later than the day before the election (note: no person may hand-deliver more than two ballots)
July 8 - 18 - Early Voting takes place at the Shepherdstown Town Hall from 8:00 a.m. to 4:30 p.m. Monday through Friday and the last two Saturday's (July 11 and 18) before the election from 9:00 a.m. to 5:00 p.m. A voter does not have to provide a reason for voting during this time. The voter does not complete an application for early voting in person.
The Voter ID requirements can be found online here: https://sos.wv.gov/elections/Pages/BeReg.aspx
With the Governor's announcements of allowing the rollout of the reopening of businesses in West Virginia, the Town and a task force of stakeholders initiated a campaign to set the tone of Respect, Protect and Appreciation for our visitors to wear masks and do social distancing to make our community a safer one. This campaign includes a Town Resolution, a series of posters to be placed prominently around town and a social media marketing campaign to be implemented by the Shepherdstown Visitors Center.
As a result of Governor Justice's executive order, Shepherdstown's June 2 Municipal Election has been rescheduled to Tuesday, July 21, 2020. Applications for absentee ballots will be mailed to all registered voters or you can click here to get your application now. The application must be completed in the applicant's own handwriting (not typed). See application for complete details. The application can be mailed to P.O. Box 248, Shepherdstown, WV, 25443, faxed to 304-876-1473, or emailed to email@example.com . The deadline to return the application is July 15, 2020. Voters who request an absentee ballot will have them mailed to them beginning June 5. Contact Amy L. Boyd, Town Clerk, at 304-876-2398 for further information.
Water Service Interruption Notice.
Due to a fire hydrant replacement scheduled to be completed on Wednesday, June 23, customers in the area of German Street (between Duke and Princess Streets) may experience a water service interruption between the hours of 8:00 a.m. to 11:30 a.m. If you have any questions, please contact Kenny Shipley, Project Manager, at 304-876-3350.
Governor Justice, this afternoon, declared Juneteenth as a State holiday, following President Biden’s declaration of it as a Federal holiday. Juneteenth, which is on June 19, 2021, will be observed tomorrow, Friday, June 18, per order of the Governor. As a result, Town Hall will be closed. Garbage collection will be on schedule.
Are you hiring and would like to participate in the job fair? Register your business here.
Are you looking for employment? Attend the job fair. No registration required.
The Corporation of Shepherdstown has contracted with Kable Excavating to perform fire hydrant repairs throughout our water system. Interruption in water service is not expected. However, if you have questions or concerns, please contact Kenny Shipley, Project Manager, at 304-876-3350.
Below is an account of a resident's experience with the WV Historic Tax Credit Program. Carmen Slater has offered to assist anyone who may wish to apply. Carmen can be reached at (240) 298-8359 or through e-mail at firstname.lastname@example.org . Visit http://www.wvculture.org/shpo/tcres.html for additional information.
My Experience with the
West Virginia Historic Tax Credit
By: Carmen Slater
I first learned about the West Virginia Historic Income Tax credit from an acquaintance named Meg Spurlin. My husband and I stayed at Meg’s Airbnb, Leeland, in Shepherdstown on several occasions when we were shopping for a house. She told me she received the tax credit on a property she had previously owned and renovated. She further advised that with successfully receiving the tax credit you could deduct up to 20% of the conforming renovation costs from your state tax liability. We have since become great friends with Meg.
With that suggestion, I contacted the West Virginia Department of Arts, Culture, and History, where the applications are processed and reviewed. Their website recommends having someone from the Department visit the property to talk through renovation plans. I left a message for the person tasked with assisting prospective applicants, Jennifer Brannon. When she got back to me, we set up an appointment to visit the house and discuss the process. To make a long story short, after many months and countless attempts to get help from the Department, I was never able to get anyone to come to our house. Frustrated, I decided not to pursue the tax credit. I did send in Part One of the application, but I did not feel confident enough in my renovation plans to fill out Part Two. I found it a confusing and daunting task. I already felt overwhelmed with renovations which were well underway. I was terribly busy with the contractors and making decisions about the work.
Meg stopped by often to witness the progress on our house. Her son Scott was especially interested in the renovation construction work. I mentioned to Meg that I decided not to apply for the tax credit. She encouraged me to go for it. She emphasized that all the work was being done historically correct. She advised that she filled out her application by herself and it got approved. I replied: “but aren’t you supposed to apply before work begins?”. She responded that her house was half-finished when she made the application.
With Meg’s inspiration, I decided to forge ahead and attempt to fill out Part Two of the application on my own. I read the lengthy directions, and the Secretary of the Interior Standards for Rehabilitation, which is a uniform set of established federal standards detailing the appropriate treatment for historic structures. After I filled out the first few items on the list of projects on Part Two of the application, I met with Meg to ask her opinion on my effort. She said, “they are going to love you!”. That gave me encouragement to press on.
I completed nine pages of detailed information along with nearly 100 “before” pictures, the “as-built” drawings, and the interior designer’s plan for interior alterations. I mailed it off, return-receipt requested of course. I kept copies of everything including the photographs.
Several weeks later I got a call from Jennifer Brennon of the Department. She had questions about the way we waterproofed the exterior below-grade foundation walls. She did not want tar on the walls. This work had at this point already been completed. She was also concerned about the use of historic bricks from another building in the rebuild of the chimneys. As a result, I had
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our masonry contractor Chris Anderson from Monocracy Chimney Company contact her to explain what he had done and thankfully, he was able to persuade her to approve the work.
A few weeks later I received a letter from the Department approving all proposed work except for our desire to expose the ceiling beams in the guest bedroom. The letter explained that, although the beams were originally uncovered, houses change and evolve over time and we should not undo what had been done to improve the home. It was important to me that these beams remain revealed. The bedroom ceiling is exceptionally low so exposing the beams would expand and create a more spacious feel to the room. My husband Austin and our general contractor, Chris Schwartz of Walnut Ridge Construction, composed a letter to the Department appealing the decision; the letter provided a point-by-point argument and information proving that the beams had been exposed until very recently in the 20th century, noting importantly that there were ceramic electric insulators nailed to the ceiling beams. This type of insulator was always exposed in the interior rooms, so no plaster or other covering was ever over them at the time electricity was installed and for some period of years thereafter.
We did not hear back from the Department for several weeks, so I emailed Jennifer Brannon asking her about the appeal. She promptly replied asking me to provide pictures of the ceramic insulators on the ceiling beams. Unfortunately, the workers had removed the insulators during clean-up and refinishing. However, we were able to locate them and restore them to their original location. I took pictures and emailed them to Jennifer. She replied accepting our appeal to leave the beams exposed.
Fast forward a year, I determined I was 95% finished with the renovations, so I started working on Part Three of the application. This part largely involves providing “after” pictures of each area to correspond with the “before” pictures previously submitted. All expenditures were summarized and categorized as either allowable or excluded. I sent off the completed Part Three to the Department with great hopes.
About six weeks later we had not heard a word, so my husband sent an email to our state Senator Rucker requesting her intervention. The very following day I got an email from Emily Vance at the Department who resurrected the issue regarding the exposed beams in the guest bedroom. Jennifer Brannon was no longer with the Department and Emily did not have any record of the approval of leaving the beams revealed. I forwarded her the correspondence between Jennifer and I regarding the approval. Emily immediately replied approving Part Three of the application and stated she would send a hard copy for tax purposes.
So now all sections are completed and approved!
We recently learned from our tax preparer that the tax credit is saving us over $10,000 on our 2020 West Virginia state income tax filing and will continue to save as much each year for a total of five years. I am pleased that I went through with this process. And a big thank you to Meg Spurlin for her encouragement.
PUBLIC NOTICE: The Hagerstown/Eastern Panhandle MPO hereby notifies all interested persons that the DRAFT Martinsburg Pike Corridor Vision Plan (CVP) is available for comment and review.
The public comment period will be from June 1 to June 30, 2021. Those persons wishing to review the draft plan may download a copy at www.hepmpo.net.
The study limits are from University Drive west to Potomac Farms Drive along WV45/Martinsburg Pike. The Draft Corridor Vision Plan study goals are to: (1) improve accessibility to downtown Shepherdstown, businesses, residential neighborhoods, the university, and adjacent amenities, (2) improve vehicle, pedestrian, and bicycle safety and (3) enhance economic development along the corridor.
Questions and all written comments should be directed to Matt Mullenax at 240-313-2081, email@example.com or mailed to the HEPMPO office at 33 W. Washington St., Suite 402, Hagerstown, MD 21740. Only written comments will be accepted.
To comment online visit the project website: https://arcg.is/09GrfS. In addition, a public meeting with a formal presentation on the draft plan will be held June 15th from 5:00-7:00pm at the Shepherdstown Community Club’s War Memorial Building (102 East German Street, Shepherdstown, WV 25443). A virtual option will be offered to attend the public meeting as well with details available at www.hepmpo.net.
Hello, residents and friends of Shepherdstown. As many of you know, the Town Council approved the creation of an email list to facilitate communication about Town activities and events.
The fundamental purpose of the list is to allow Town governance to more fully inform residents about events and issues that are likely to be of interest to those of us who live, work, or spend time in our town. We anticipate that the list will be used to send both routine and more unique or “one-off” messages. By routine, we mean items such as agendas for various Council and Committee meetings, reminders about important policies, and announcements about town sponsored events (e.g. parades, fall clean up week, etc.). The more unique messages would include announcements about things such as a street closure, a water main break, or other unscheduled events that many residents would consider important and timely.
If you would like to be included, please click on the link below to input your information into our database. If you prefer not to use the link, you can write to Amy Boyd (Town Clerk) at the email address below to request to be added to the list. Please be sure to note the email address you’d like us to use for the list.
And, if there are others in your home who would like to be included, please write to Amy to request their addition.
If you have any questions about the email list, please feel free to contact either of us through the email addresses below.
All the best,
Update: 06-03-21 10:44 a.m. The repair has been made and the work is complete. If you experience cloudy water, please call the Shepherdstown Water Department at 304-876-2394.
A water meter repair is being performed that may cause interruption of water service to customers in the area of W. Washington Street and S. Princess Street. The interruption should last for no more than fifteen (15) minutes. For questions or concerns, please contact the Shepherdstown Water Department at 304-876-2394.
The Corporation of Shepherdstown is accepting employment applications for the position of Parking Enforcement Officer. Applications will be accepted until the position is filled. The complete job description and employment application can be viewed below. Please return the completed application to the Shepherdstown Police Department located at 104 North King Street or mail to P.O. Box 237, Shepherdstown, WV. For additional information, please call 304-876-6036.
A sewer main backup has been detected in the area of the German and Duke Street four-way stop. Crews are working to resolve the issue. Delays at the four-way stop are to be expected. For further information, please contact Frank Welch, Public Works Director, at 304-702-2895.